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FINANCE OPERATIONS / ACCOUNTS PAYABLE

Accounts Payable
Outsourcing Services

From incoming invoices to clear payment decisions.

Build capacity across your supplier-to-payment process with Finex. Our accounts payable outsourcing services connect invoice processing, matching, supplier reconciliations and payment preparation within your systems and controls.

Discuss Your AP RequirementsExplore AP Services
THE SUPPLIER-TO-PAYMENT PROCESS
SUPPLIER INVOICEEvery invoice.
A clear next step.
CaptureValidateMatch
Invoice reviewApproval & preparationClient authorisation
Defined handovers. Documented controls.
An illustrative workflow, shaped around your business.
Invoice Processing3-Way MatchingSupplier ReconciliationsPayment Preparation
CAPACITY WITH CONTROL

Keep the work moving.
Keep the oversight.

Growing invoice volumes, missing documents and supplier queries can pull your finance team away from the work that needs their judgement.

Finex accounts payable processing services give repeatable activities a defined owner, with review points and escalation routes built into the delivery model. Connect AP with your wider Finance Operations as your requirements grow.

Clear ownership

Know who handles each activity and where exceptions go.

Consistent routines

Document invoice checks, matching and reconciliation steps.

Visible liabilities

Keep open items and upcoming payment requirements in view.

Flexible capacity

Shape the service around your volumes and internal team.

OUR CORE AP SERVICES

Support at each stage of
your accounts payable process.

Choose the activities you need. Keep responsibilities clearly defined.

01

Invoice Processing

Keep incoming invoices organised, checked and ready for review.

Invoice capture and validationDuplicate and missing-field checksAccount coding and exception routing
Learn More

Accounts payable support can include:

  • Invoice capture and validation
  • Duplicate and missing-field checks
  • Account coding and exception routing
Discuss this AP service
02

3-Way Matching

Connect the invoice to the order and receipt before approval.

Purchase order matchingGoods or service receipt checksPrice and quantity exception follow-up
Learn More

Accounts payable support can include:

  • Purchase order matching
  • Goods or service receipt checks
  • Price and quantity exception follow-up
Discuss this AP service
03

Supplier Reconciliations

Understand differences between supplier statements and your purchase ledger.

Statement-to-ledger matchingMissing invoices and credit notesOutstanding-item follow-up
Learn More

Accounts payable support can include:

  • Statement-to-ledger matching
  • Missing invoices and credit notes
  • Outstanding-item follow-up
Discuss this AP service
04

Payment Preparation

Prepare payment proposals with the supporting information your authorised team needs.

Due-date and approved-invoice reviewsPayment schedules and supporting recordsHandover for client authorisation
Learn More

Accounts payable support can include:

  • Due-date and approved-invoice reviews
  • Payment schedules and supporting records
  • Handover for client authorisation
Discuss this AP service
Talk to Our AP Team
A CONNECTED PROCESS

Your accounts payable workflow,
from receipt to reconciliation.

Agree the checks, handovers and decision points before work begins. Exceptions are routed for review at the relevant stage.

Discuss Your AP Workflow
Invoice ReceivedCapture & ValidateCode & MatchApprovalPayment PreparationAuthorisationReconciliation
Finance professionals reviewing supplier invoices and payment documents
THREE DOCUMENTS. ONE REVIEW.

3 Way Matching in Accounts Payable

Check what was ordered, what was received and what has been invoiced. Identify differences before an invoice progresses through your approval process.

Purchase OrderConfirm the agreed items, quantities and prices.
Goods / Service ReceiptConfirm evidence of delivery or service acceptance.
Supplier InvoiceConfirm the supplier details, quantities and charges.
Exception RoutingRecord differences and route them for review before approval.
FLEXIBLE ENGAGEMENT

Choose the AP model that fits your business.

01 / AP MODEL

AP Process Support

Outsource a defined activity, such as invoice entry, supplier reconciliations or reporting, while your team manages the wider payable process.

For a specific workload or process gap.
02 / AP MODEL

Dedicated AP Specialist

Add an Accounts Payable Specialist who works alongside your finance team, following your documented procedures and agreed responsibilities.

For consistent, ongoing processing capacity.
03 / AP MODEL

Managed Accounts Payable

Bring agreed AP activities together under a coordinated delivery model with documented handovers, reporting and review points.

For a connected approach to Accounts Payable Management.
Find Your AP Delivery Model
YOUR SYSTEMS. YOUR CONTROLS.

A service designed around your operation.

A reliable accounts payable function needs more than extra capacity. Bring people, processes, technology and oversight together in a model built around your business.

01

People

Agree who performs, reviews and approves each activity.

02

Process

Document procedures, exception routes and handovers.

03

Technology

Define access within your existing finance environment.

04

Governance

Set communication routines and review responsibilities.

05

Scalability

Adapt the agreed scope as your organisation develops.

Payment preparation and authorisation stay distinct. Your designated team approves and releases payments. Supplier-detail changes follow your verification and approval procedures.

A CONTROLLED TRANSITION

How accounts payable outsourcing works.

Understand

Review invoice volumes, entities, supplier queries, systems and your current approval structure.

Design

Agree the scope, responsibilities, access, controls and reporting required for your AP process.

Transition

Document workflows, transfer knowledge and establish review points through structured onboarding.

Operate

Perform agreed activities within your systems, with exceptions routed to the right people.

Review & Scale

Review delivery together and adapt capacity as volumes and business requirements change.

See How Finex Works
PART OF YOUR WIDER FINANCE FUNCTION

Connect payables with the bigger picture.

Bring supplier activity together with Accounts Receivable for a view of outgoing and incoming cash. Connect reconciled records with Accounting & Bookkeeping to support month-end.

Use payables information in Management Accounting and FP&A. Expand capacity through Dedicated Finance Teams or connect delivery through Global Business Services.

FREQUENTLY ASKED QUESTIONS

Outsourced accounts payable, explained.

What is accounts payable outsourcing?

Accounts payable outsourcing means assigning agreed supplier-invoice and purchase-ledger activities to an external team. Support may include invoice processing, matching, supplier reconciliations, payment preparation and reporting, while your organisation retains the agreed approval and authorisation responsibilities.

Which accounts payable services can Finex support?

Finex can structure accounts payable support services around invoice processing, three-way matching, supplier record maintenance, statement reconciliations, payment preparation and AP reporting. The scope and division of responsibilities are agreed during onboarding.

What is 3 way matching in accounts payable?

Three-way matching compares the purchase order, goods or service receipt and supplier invoice. The review checks whether the invoice reflects what was ordered and received, with differences routed for resolution according to your approval policy.

Can we outsource invoice processing services only?

Yes. You can start with invoice processing services as a defined scope, while keeping supplier relationships, approvals, payment authorisation and other finance activities within your team.

Who authorises supplier payments?

Your designated authorised team retains payment approval and release. Finex can support the preparation of payment schedules and supporting records within the agreed scope; preparation does not replace your authorisation controls.

Can outsourced accounts payable work within our existing systems?

Delivery can be designed around your current accounting environment and documented workflows, subject to the engagement requirements. System access, responsibilities, review procedures and exception routes are agreed before work begins.

Can we work with a dedicated accounts payable specialist?

Yes. A dedicated specialist model can provide ongoing capacity alongside your internal team. A broader managed service can connect several AP activities where you need a more coordinated delivery model.

How does AP support connect with month-end and reporting?

Supplier reconciliations, payables ageing and outstanding-invoice schedules provide supporting information for your accounting team. The scope can connect with bookkeeping, management reporting and cash-flow planning as your requirements develop.

START WITH THE SUPPORT YOU NEED

Build an AP process your team can work with.

From a defined invoice-processing workload to a coordinated AP operation, discuss the scope, capacity and controls that fit your organisation.

Talk to Our AP TeamExplore Dedicated Finance Teams